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5 Reasons to Outsource Your Printing in 2020

5 Reasons to Outsource Your Printing in 2020

In the old days, every major company had an in-house printing division, often it was a part of the mailroom. Starting your career here was once commonplace. These days the majority of large corporations have done away with in-house printing in favor of one-stop-shop printing companies who can deliver superior results for less.

Below are five reasons to outsource your printing in 2020.

Reduces Labor and Opportunity Costs

The number one reason to outsource your printing this year is the savings. Every employer is looking to reduce labor costs, and when you outsource your printing it means one less full-time role to pay for.

On average print production employees make around $40,000 a year. Removing this position from your staff frees up a considerable amount of spending money to fulfill your printing needs through independent printing companies instead of an employee salary.

Instead of hiring someone with printing specialty skills, you can hire someone for a different department who will add to your business operations.  No longer having to pay the opportunity costs of one employee wasting their day printing is a great feeling as a business owner.

Eliminates Paper, Ink and Equipment Costs

Another great reason to outsource your printing is the cost of servicing printers and buying printing equipment like ink and paper.  According to Cartridge World, the average small business(with a low-quality printer) will spend over $250 a year on cartridges alone. If your company requires more advanced laserjet printers, that figure jumps substantially to well over $850 a year.

These figures also assume you will only replace your cartridges a couple of times throughout the year. If you have more printing work, then it will surely cost far more.

Finally, printers can also be finicky pieces of equipment. They often breakdown and when they do, if you don’t have the skills to fix them, it can really cost you to find someone who can. Totally removing the responsibility of repairing damaged printers can save your company substantial amounts of money in the long run.

Frees Up Office Space

Let’s face it, rental space is expensive. You need to use every inch of your office practically and printers are one of the biggest wastes of space in the average small business. Not only that, they make a lot of noise and usually need to be stored in a separate room.

A lot of valuable real estate can be repurposed if you outsource your printing in 2020.

On-Demand Printing

Unlike printers of the past, printing companies today can supply on-demand printing to fill recurring needs.

That means instead of printing thousands of copies of a product and storing them in a physical location, printing companies can print copies on-demand, with products arriving on a set schedule. All of this can be achieved online. This can save your company thousands annually.

Imagine, if you own a restaurant, for example. You may need to have menus printed every so often to replace old or defective ones. With printing on-demand, you can make simple changes to your menu online and reprint them at any time, or on a set schedule.

Better Quality, More Options, Fewer Worries

In 2020, any solid print fulfillment company will provide better quality, more options, and fewer worries for your business. Printing businesses have high-quality materials and techniques to make your business look professional.

These companies offer a number of specialized, high-quality printing services that most in house printers struggle with, including:

  • Menus and Take-out Menus
  • Catalogs
  • Training Manuals
  • Magazines
  • Magnets
  • For Sale Signs

So, if you’re looking to save some money and increase your business’s efficiency in 2020, then try outsourcing your printing department. There is a reason so many large corporations and small businesses have already done so. Don’t be left behind.


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by Rebecca Jones // Contributor to Businessing Magazine.

Opinions expressed by contributors are their own.