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Employee Management: How to Improve Productivity

Employee Management: How to Improve Productivity

Employee supervision is a skill. It requires dedication and an open mind. Being open to learning new techniques and to working with your employees will help to make you a more effective manager. One struggle many in supervisory positions face is how to improve employee productivity. If this is something you are struggling with, read on for some tips that can make a difference in the ways your teams work.

Focus on Efficiency

A lack of productivity is probably, in large part, due to inefficient processes and habits. The first step you should take is to evaluate the daily routines of your team members. Take note of what seems to be working well and where there are gaps. You can then meet with your team to discuss strategies for improving daily activities in order to accomplish more. Perhaps your staff members need to break down goals and prioritize tasks so they can work in a more targeted manner. Ask for input on ways they can structure their day in order to get more done. Finding methods to increase efficiency is the best start toward improved productivity.

Use the Right Tools

There may be steps you can take to incorporate tools and technology to assist in your productivity. Consider how something like an upgraded employee time clock system that’s easier to use and more effective could make a big difference in productivity and accountability. Modernizing your equipment can cut a great deal of wasted time in your employees’ work days so that they can accomplish more.

Delegate Tasks

Is everyone on your staff taking on important work or do you find that one or two members have the biggest responsibilities? You may even be doing more than your fair share on projects. It can be tempting to think that only a few employees can be trusted to perform the tough jobs, but this can actually be counterproductive to productivity. It can also lower morale. Delegating tasks to individuals who may have talent or interest in particular areas can be one of the best things you do for your team. Take time to match talent to skills. Find out who is best at which tasks, and then assign them to these roles accordingly. Breaking up the responsibility lets everyone feel a part of the team. It instills a sense of pride and ownership. It also allows employees to learn and grow. Plus, you’ll simply accomplish more when each person is pulling their own weight effectively.

Communicate Clearly

Clear communication is a necessary part of productivity. It’s imperative that your employees know what is to be expected of them. Ambiguity and assumptions cause miscommunications, which leads to lost time and inefficiency. Find ways to increase the chances that each team member understands what they are supposed to do. Team meetings are great for providing an overview of a project. You may then need to meet with team members individually to be sure they understand their role. Remember, delegating this responsibility is an option. You don’t need to meet with each person yourself, but individual discussions can help to facilitate increased understanding. When people understand what they are to do, they can perform more productively. Providing written instructions can also be beneficial for those who process information better through text. Those who learn hands-on may do well when you show them how to perform a task.

Offer Support

Effective management also requires support and reinforcement. Micromanagement and hand holding isn’t necessary, but checking in with your employees and letting them know they’re doing a good job can ensure they are on the right track. Consider rewards such as awards banquets, team lunches, or gift cards. These things can provide them with the motivation to continue producing such positive results. Positive reinforcement, encouragement, and support are tools that go far toward increasing productivity.

Give these tips a try with your employees in order to maximize their skills and talents, and to increase morale. Happy and supported employees tend to be productive workers. Making a few strategic changes will go far toward increasing the overall productivity of your team. This may take some trial and error, but the investment is well worth the results you can achieve. Not only will you find increased efficiency on the job, you’ll also be making strides toward creating a healthy work culture.


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by Regina Thomas // Regina Thomas is a Southern California native who spends her time as a freelance writer and loves cooking at home when she can find the time. Regina loves reading, music, hanging with her friends and family along with her Golden Retriever, Sadie. She loves adventure and living every day to the fullest.

Opinions expressed by contributors are their own.