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Use These 5 Tips Before You Relocate Your Office

Use These 5 Tips Before You Relocate Your Office

There are numerous reasons to relocate your business. For example, you will have better access to your customers, reduce operating costs, and have more space for collaborating ideas, but when contemplating business relocation, it’s essential to consider the options and possible drawbacks before making this decision. Use these five tips to make relocating your office more relaxed and less painful.

Use a Relocation Company

A relocation company can remove most of the stress related to moving to another country, the next state over, or even the next door down by increasing efficiencies, improving services and resources for employees, and reducing program costs. They do this by taking care of all the documents and procedures related to relocating to another city or country. For example, a company moving to China will need a visa, room and board, and a guide that will help them adjust to a new environment.  To help your corporate relocation procedures go smoothly, hire a relocation company to help.

Is Buying or Leasing a Better Option

Before you relocate you should decide if buying or leasing works better for your business. Buying a location for your office is more permanent than leasing, but it is often less costly than renting. It can be an excellent option for an established business; however, if you wish to lease because your business is young or you have a smaller workforce, then leasing may be the best option.

Start Negotiating and Be Effective

To get the best deal for your lease or purchase agreement, it’s essential to negotiate for a better price. To do this properly, get the best commercial real estate lawyer possible– they’re genuinely indispensable. For leases, you shouldn’t sign the first documents the landlord gives you. Review the responsibilities and incremental costs like property taxes, utilities, insurance, and maintenance. When purchasing a property, you should conduct more research than what is necessary for a lease. This includes researching the building condition assessments, requesting a title search, getting an appraisal, and requesting other documents like past repair bills and utilities.

Create a Timeline and Stick to It

Have a timeline for your transition and create a list of necessary steps to make your move a smooth and stressless venture. This timeline should include moving assets, renovations, setting up utilities like the Internet and phones, and buying new equipment and furniture. To make the transition more seamless, decide who is responsible for each task, and put a manager in charge to ensure that each job is done before the due date.

Be as Productive as Possible

Never wait too long to move or neglect giving the right amount of time necessary for the move. Waiting too long will lead to production mistakes, high staff turnover, and declining customer service. Keep an eye on what the space needs and decide to make changes quickly if the transition took too long. Still, it’s always better to think ahead of time.

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by Dirk DeBie // Contributor to Businessing Magazine.

Opinions expressed by contributors are their own.