Instead of physical meeting spaces, people are increasingly electing to meet virtually, eliminating the need for physical travel, hotel rooms, and other tiring activities related to corporate meetings. With a steady and robust internet connection and a personal computer with a good resolution camera, you are as equipped to run or attend an organizational meeting as anybody else at a board meeting.
This trend seems to have been occasioned by the Coronavirus and the need for social distancing; however, the advantages of zoom meetings are just too beneficial to discard. All said, Zoom meetings are a novel idea, and we all know that these take a little adjusting to. However, the relatively new phenomenon of the Zoom meeting seems destined to become the norm. Here are several do-it-yourself tips that you can use to make sure that your session is as productive as possible.
Consult a Professional Business Presentation Designer
When it comes to business presentations and corporate meetings, you want to be as clear and concise as possible. The truth of the matter is that if you’re going to convey your message in an eye-catching and engaging manner, you should consult a professional business presentation designer with the relevant skills and experience and the reputation to back it.
More and more businesses have discovered the benefits of business presentation design and are not turning back. After all, every company or organization aims to communicate its policies as transparently as possible.
Position your Camera Appropriately and Maintain Eye Contact
One of the most essential tips is proper camera positioning with a good, neutral professional-looking background. Needless to say, it pays to have a good resolution camera and an appropriate amount of light to illuminate your face.
Maintaining eye contact is as vital in Zoom meetings as it is in physical meetings, so you must look directly into the camera. The camera should also be placed so that you are positioned at the center of the frame. This makes you seem confident and in control of your audience.
Ensure your Background is Professional-Looking
Before you begin your Zoom session, you need to ensure that your background is as professional as possible. It should be well lit from the front to avoid forming shadows. Thankfully, Zoom does offer specific options when it comes to enhancing your background. One is always welcome to try the virtual background or touch up his appearance in the settings. With your camera at face level, you will also be able to communicate better with your colleagues.
Another very important aspect worth considering is that of professional dressing. While you are having the meeting at home and you may be tempted to put on any clothing, many proven eventualities have shown the dire need for universally acceptable dressing during virtual meetings. Experts advise that one ought to dress the same, or close to, how they would in a professional or official setting.
Background noises have the potential to ruin a productive meeting as well. Therefore, ensure that your environment is as quiet as possible.
Keep Your Audience Alert and Engaged
It pays to keep your audience interested in what you have to say. Their interest should never waver, and once you notice signs of flagging interest, then perhaps it’s time for you to switch tactics. Tell jokes, give them activities to lighten up, and above all, take short breathers to break the monotony of talking.
Shun Audio Meetings
For virtual meetings, one should never rely only on audio. Instead, it would help if you insisted that all members present in that meeting switch to video. This ensures that all the attention is paid to the speaker. Similarly, as a speaker, it is not advisable to bombard listeners with endless slides of information. It pays to have the audience see your face clearly as it makes the meeting more engaging and interactive.
Employ the Use of Visual Aids
Our eyes and brains are more attuned to recognizing and remembering patterns. Therefore, it pays to arrange the information and data in visual models such as graphs and charts. This greatly aids memory and helps your audience understand your message more clearly. However, one should be careful not to burden his audience with an endless barrage of graphs, tables, and charts.