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How to Plan Your Business Travel: 5 Steps

How to Plan Your Business Travel: 5 Steps

Technology has brought the world closer together, but business heavily relies on in-person meetings before important deals are made. According to the U.S. Travel Association, traveler spending was a $1.1 trillion industry in 2019 with $334.2 billion of that total coming from business travelers. Organizing a work trip isn’t an easy task but you may be able to reduce your stress by implementing the following business travel hacks.

Book Travel Tickets Well in Advance

In 2019, there were over 464.4 million trips taken for business purposes, so getting the best rates, the schedule you prefer, and setting yourself up for a rewarding business trip will depend upon your ability to plan in advance. Book flights in advance because popular routes sell out fast and flights could be cheaper depending on when you book them.

You should also consider booking non-stop flights to maximize your efficiency and minimize your risks of missing a connecting flight. Also traveling with only check-in baggage could help you save time, eliminate the risk of lost luggage, and save you money on extra baggage fees.

Reserve Your Accommodation in Advance

Where you stay will heavily influence your level of comfort on your business trip. Business travelers will spend a bunch of time in their accommodations so it’s essential to choose housing that meets your needs.

Business traveling professionals recommend Stafford Housing because they have all of the amenities necessary for any successful business trip. Corporate housing facilities, hotels, and Airbnbs can provide long-term and short-term options for your next business trip. The option you choose will depend on your budget, loyalty memberships, location, and the amenities you desire.

Make an Itinerary

Prioritizing the most important parts of your trip will help you accomplish what you intend to while making space for leisure activities exclusively offered at your destination. Following an itinerary provides some assurance that you can work abroad without breaking successful routines and enjoy yourself. A detailed itinerary will also assist you in planning your routes more effectively, which could save you time and money.

Be Over Prepared

There are many benefits to being overprepared for your next business trip. Expert business travelers even recycle their travel itineraries into pre-trip checklists. These checklists can ensure that you have everything you need before stepping out of your front door. Forgot something on your last trip? You can jot it down in your travel itinerary to help you remember next time.

Plan for Safety

Responsibly considering the following tips may keep you safe on your next business trip.

  • Sign up for international travel alerts: The U.S. Department of State issues travel warnings through the Smart Traveler Enrollment Program (STEP). If you register your trip with STEP, then you and your family will be automatically registered with the nearest embassy.
  • Prepare your documentation ahead of time: Make sure that you bring all the necessary documentation you need with you before your trip. Be sure to check the expiration dates on all your documents to ensure that they’re current. Keep paper copies and backups on your mobile devices and in the cloud.

Back-Up Your Files

The last thing you want to do is be at the mercy of a technological malfunction while making an important presentation. It’s important to back up all the documents on an external hard drive, and in the cloud, before your trip so that you may recover any data that is lost.

An expert business travel hack is to make a travel kit with duplicates of all of the items you may need for your trip which guarantees you have them before you leave.


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by Rebecca Jones // Contributor to Businessing Magazine.

Opinions expressed by contributors are their own.