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Ways to Trim Expenses in the Workplace

Ways to Trim Expenses in the Workplace

Small businesses don’t have the financial resources that large corporations have, which is why it’s essential that small businesses trim expenses and reduce waste everywhere that they can. The good news for small businesses is that there are many ways to reduce costs without affecting your ability to grow.

Preserving the Building

If you own the building that you have your office in, then you should do everything that you can to preserve the building and avoid costly maintenance. For example, if you live in Orange County, California, where the water is hard, one way to preserve the plumbing is to add a water softener. A water softener in Orange County will prevent minerals from damaging your pipes, making repairs less frequent. Highly efficient heating and cooling systems will also lower your utility costs.


Outsourcing some of your menial and time-consuming tasks can benefit you immensely. It can help save money by eliminating the need for additional employees, and it also lets small businesses improve efficiency and quality by using professionals with years of expertise in their field. Additionally, it frees you up to focus on the growth of your business.

Turn Off Non-Essential Electronic Devices After Hours

If your small business is looking to save money, make it mandatory that all employees power down their computers, printers, and lights at the end of the workday. Over the course of a year, this can help you save hundreds or even thousands of dollars on electrical bills.

Reduce Paper Waste

Even though printed materials are becoming outdated because of technology, paper copies are still necessary in certain cases. One way to reduce the cost of printing in these certain cases is to make your documents and reference materials for binders and pamphlets double-sided. You can also reuse paper that only has printing on one side as scrap paper.

Leasing Equipment

You may think that it’s better to own a piece of equipment rather than throw money away by leasing it; however, if the equipment is important to keep the office functioning properly, leasing may prove the better way to go. Leasing contracts include the cost of repairs and replacement in most cases at no additional cost. If you prefer to own your equipment, then consider buying it used as used equipment will cost less and will most likely come with an extended warranty.

Make Payments on Time

As a small business owner, you may encounter months that are incredibly profitable and months where you fall short of your sales goals. Those slower months may sometimes cause you to make a few payments after their due date, and when that happens, you acquire additional fees. To avoid this, create a budget or an emergency savings account so that your payments are always paid on time.

Lower Your Marketing Costs

Marketing is critical for the survival of any small business because without new business, you will remain stagnant. The good news is that today there are several effective ways to promote your business that don’t require large amounts of capital. Social media attracts millions of visitors each week and, surprisingly, the cost of placing an ad is relatively low compared to other resources.


Healthcare is an expensive requirement that forces many companies to use part of their marketing budget to support it. Thankfully, as the marketplace for healthcare begins to expand, so does the competition within the healthcare field, which helps to reduce costs. Keep on the lookout every six months for new options that can save you money.

These are just a few ways to trim your budget and keep your business in the black. Remember: seemingly small changes can add up to large savings!

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by Harvey Carr // Harvey Carr is a contributor to Businessing Magazine.

Opinions expressed by contributors are their own.