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7 Easy Tips for Maintaining Business Equipment

7 Easy Tips for Maintaining Business Equipment

Even simple business equipment is expensive. Most startups and small businesses have to take out a large bank loan to be able to afford more complex hardware, and in most cases, the state of this equipment will directly influence how well you can conduct your business.

Given all these facts, it comes as a great surprise to learn that so many businesses simply aren’t taking care of their machinery. Is it any wonder that things break down so quickly and have to be replaced so often if you don’t dedicate enough time and effort into keeping them running smoothly?

So, how can you cut down costs and keep everything operational for a long time before it needs to be replaced? We’re about to show you.

Read the Manual

A surprising number of people never bother to read the manual that comes with the machine they ordered. Not only that – they tend to throw the manual away, thinking it’s just a block of paper that will do nothing but take up space. However, a simple manual can be exceptionally useful.

We strongly encourage you to keep the manual at least as a reference point in case something goes wrong with your equipment. Even if you have experience working with similar kinds of equipment, you’ll still benefit from reading the manual of the particular model you ordered.

Buy a Warranty

Not every warranty is useful, but equipment warranties are pretty necessary. Unless you want to pay an exorbitant amount of money for every replaced part and every minor repair, get a warranty. It will likely save you money in the long run.

Invest in Real Quality

Speaking of saving money in the long run, do try to invest in legitimately good quality equipment from the get-go. This is particularly important for heavy industries such as mining and oil drilling because poor-quality machinery not only costs more to maintain and repair, but can end up causing an actual catastrophe and endangering workers and the environment.

Invest in good water gate valves, drills, separators, and parts that will last you longer and aren’t made from poor-quality materials. Yes, it might require you to invest more money in the beginning, but in the long run it will pay off because you’ll have to do less maintenance and you’ll experience less downtime in production.

This is important for factories as well. Low-cost materials can get very easily damaged during the production process, and you could end up with a lot of waste, which would be costly to your business.

Do Routine Maintenance

Don’t skip scheduled maintenance of important equipment. If you don’t have maintenance scheduled, then schedule it right away. Most machinery needs to be examined at least once a year by professionals to make sure it’s running smoothly. As long as you do this, you won’t have to worry about having things break down in the middle of work or worse, having something fall apart due to lack of maintenance and then injuring a worker in the process. This kind of thing can make you liable for a lawsuit, not to mention harm a human being under your supervision.

Fortunately, technological changes in certain industries have made it possible to find equipment that requires less maintenance, so you don’t have to go through too much hassle if you get the right items.

Clean Everything Regularly

It doesn’t matter whether you’re dealing with lab technicians or construction workers – everyone needs to be responsible for cleaning the tools and equipment they work with on a regular basis. Clean tools will perform better and be less prone to breakage, and it takes much less time to clean something than it does to repair it after it falls apart.

Train Your Staff and Make Sure They Follow the Rules

If your staff doesn’t know how to handle equipment properly, then how can they keep it operating smoothly? You need to train your workers extensively and hire a supervisor who will keep everything in check and help employees maintain the tools they use in their everyday work. Human error is a common cause of machinery failure, so minimize the risks by also keeping copies of the equipment manuals handy for everyone. Always encourage correct handling.

Avoid Having Water Near Your Equipment

This is particularly important for machines with electrical parts, but water tends to damage even purely mechanical components as well by corroding them. Keep all fluids away from your equipment to avoid any mishaps.

Keeping your business equipment in top shape isn’t hard: just make sure to clean it and maintain it regularly, handle it according to the manual, and always buy quality items that will last longer. As long as you are careful, you will minimize problems and your machinery won’t need to keep getting replaced.


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by Lilly Miller // Lilly Miller is a freelance writer, who focuses on the latest business trends, commercial design, and environmental issues. Settled in Sydney for the time being, Lilly shares home with two loving dogs and a gecko named Rodney. You can find her hanging out on Twitter.

Opinions expressed by contributors are their own.