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4 Benefits of Outsourcing Transcription Duties

4 Benefits of Outsourcing Transcription Duties

Outsourcing a company’s important services can be difficult when you are concerned about confidentiality and the outside vendor’s ability to do a good job. When you can trust the credentials of a service provider, including a business that offers transcription services, you may be able to save time and money while focusing on meeting more important goals for your organization. Here are a few common reasons for having a transcription service transcribe your audio and video files.

Expert Staffing

Although almost anyone who can type can theoretically transcribe audio and video files, professional transcriptionists do better work than amateurs. For freelance organizations and other small business entities, getting the job done right is as important as it would be if they were major Fortune 500 corporations. With this in mind, becoming attuned to voice nuances, identifying speech patterns and rhythms, and scanning documents for accuracy are skills better left to an affordable transcription service. A company’s regular office staff does not generally have the same level of training and experience as professional transcriptionists do.

Prioritize Other Tasks

When records to be transcribed are outsourced and scheduled for prompt return, the company office personnel can turn their attention to main duties that may be more pressing and on a tighter schedule. The many uses of transcription for your business enable your staff to focus on more important responsibilities. As a result, everyone can rely on prompt, accurately transcribed records that fulfill many of your company functions without devoting company hours to the process. Transcribed records can often be digitally processed and stored until needed, with duplicate files kept on record as a backup.

Intensive Research

Listening to and correctly transcribing a multi-person meeting can be time-intensive and challenging. However, transcriptionists know how to quickly extract meaning from the audio and video files they listen to through various strategies that may include lip-reading and context. High-quality transcription services will do proper research to accurately document what was said by everyone involved in the recording. Any uncertainties will be noted for the client’s attention. It is hard not to emphasize the importance of accurate documentation, as a company’s records, including transcribed files, serve as legal representations of various transactions and operations.

Save Time

Since transcription can be time-consuming, it can interfere with other office work that needs to be done. Outsourcing files to be transcribed professionally ensures accuracy in documentation and timely completion so that the required information will soon be readily available. Transferring files for transcription to an expert service will ensure the records will be ready when needed, rather than waiting on an office employee to do it, along with several other tasks. The transcribed records are usually returned in short order as requested, helping to facilitate related issues.

Companies of all sizes send their audio files and video files of meetings, presentations, training materials, and other recordings to a professional transcription service on a routine basis. Having your records transcribed by a staff that specializes in just this one distinct service allows you to tap their strengths and skills to get the results you need. Check out the local transcription services in your area, or consult professional transcriptionists anywhere in the country and electronically transmit your company records to and from the service. When you trust experts to do their job well, you can focus on the bigger tasks at hand to keep your business running efficiently.


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by Lottie Pritchard // Lottie Pritchard is a contributor to Businessing Magazine.

Opinions expressed by contributors are their own.